Making the Connection
Creo’s Six Degrees brings messages and files together.
Take any two people and give them the same task (such as finding a file
on a network and e-mailing it) and you’ll find that each person
employs his or her own unique procedure. For example, I right-click on
the Start button and choose Explore, navigate to the file manually, right-click
the file and click Send. Any other rational person might simply open a
new message and attach the file by navigating through the Browse window
from the e-mail client. Regardless of how the task is accomplished, a
relationship now exists between the message, the sent file and the recipient.
Now, eight months down the road, ask the same two people to find that
file they sent, as well as the recipient’s phone number. Easier
said than done, isn’t it? Creo’s Six Degrees is a productivity
tool that watches and builds relationships between e-mail messages, files
and people?taking the onus off of you to try and recall names and sift
through your Sent Items folder to recover that information.
I hoped that Six Degrees would free me from e-mail Hades. On average,
I spend about 75 percent of my day in e-mail and I rarely archive, which
bespeaks my 189MB Sent Items folder. I installed Six Degrees without incident.
In fact, the install noticed an updated version and offered to download
it, which I allowed. The next step was to build the application’s
local database of relationships by indexing folders in my Microsoft Exchange
mailbox. I chose to index three folders: Inbox, Sent Items and Writing,
a folder in which I keep all writing projects. I started at around midnight
and went to bed because the application said it could take some time depending
on the number of messages. In the morning, it was completed.
After watching the tutorial and reading the online help, I dove headfirst
into the Six Degrees interface. Right away, it felt awkward, mainly because
I was so comfortable working directly in Outlook. After working with Six
Degrees for a while, I realized the problem: I was trying to make the
application work just like me and adhere to my expectations of relevance
in messages, people and files. I could type in the word “infrastructure,”
and Six Degrees would accurately find messages and display them, along
with the people who sent them to me and/or the people to whom I sent them.
|Once your mailbox is indexed, Creo’s Six Degrees
will find and display all e-mails related to your search. (Click image
to view larger version.)
The list was long enough to be cumbersome. Narrowing that list to messages
containing the word “infrastructure,” sent only my by boss
“Jim,” and related to “bandwidth” would require
a new search. I could also change the focus to just “Jim,”
which would display all e-mails and people Six Degrees thought were related
to Jim, again changing the focus of the original search. My bulldog approach
simply wouldn’t work.
Six Degrees is a handy tool and has many nice, though sometimes subtle,
features, such as the ability to be always on top and to auto-hide while
you work. The radical change in “culture” with Six Degrees
was too much for this old dog; but if you like learning new tricks (and
are looking for an alternative to Outlook’s Advanced Find functionality),
check it out.
Rodney Landrum is an MCSE working as a data analyst and systems engineer for a software development company in Pensacola, Florida. He has a new book from Apress entitled ProSQL Server Reporting Services.